Q: Are you a winery?
A: No, we are a tasting room that features wines from three Texas wineries: Brennan Vineyards, Lost Oak Winery and McPherson Cellars. We do have our own 4.0 labeled wines as well which are produced and bottled by our parent wineries.
Q: Can I bring in my own vendors?
A: 4.0 Cellars highly encourages use of vendors from our approved list. If serving food and drink at your event, we do require the use of a full-service caterer to maintain quality and image consistency.
Q: Do you have a vineyard for photo opportunities?
A: We do have several rows of Black Spanish/Lenior planted onsite which can accommodate photo needs as well as beautifully manicured grounds and lovely oak trees for additional photo ops.
Q: What do my guests do about parking?
A: Our self-parking lots have a combined 140+ spaces. Multiple handicap parking spots are available at the entrance of the Tasting Room as well as the Event Center entrance.
Q: Is there a dressing area available?
A: The Event Center offers a bridal dressing room for the Bride and her entourage. Access is granted at 10am on your wedding day and accessible throughout the evening with a keyless entry. Our spacious Board Room is reserved for the groom and groomsman changing area. Access is granted 3 hours prior to event, and personal items will need to be removed prior to reception start. We also encourage couples to secure cottages at our neighboring property, Vineyard Trail Cottages, for additional dressing area and over-night accommodations.
Q: Am I required to have a coordinator?
A: No, our all-inclusive package includes our in-house wedding coordinator to assist with ceremony rehearsal and day of execution. We do not allow outside coordination without advanced approval.
Q: What are the rules regarding decorations? Can I hang items from the tree and/or decorate the pavilion?
A: You may arrange for your florist/rental company to decorate or hang items from the wedding tree, covered porch and/or pavilion. Contracted personnel will need to provide all items needed to perform such services. All decorations must be removed from the premises by the customer or decorating contractor immediately following the event. Use of nails, tacks, duct tape, and adhesives is prohibited. Delivery and setup times need to be arranged through the Wedding & Event Manager.
Q: Do you allow candles?
A: All candles must be in holders or contained properly to prevent damage to table linens. If utilizing our outdoor areas, we highly encourage the use of battery-operated candles as we are unable to control Mother Nature’s wind gusts.
Q: How late can my reception last?
A: Events are contracted for a 5-hour time limit. Additional hours may be added at an hourly rental rate. We do require that events event by midnight, with clean up and tear down the hour following.
Q: What items are allowed for Bride and Groom departure?
A: Real rose petals, lavender florets, birdseed, bubbles, wedding wands and bells are permitted. Sparklers are considered on a case by case basis.
Q: What is the rain plan for outdoor ceremonies and events?
A: Should the forecast call for inclement weather on your event date, we will assist you in arranging the event center to accommodate both your ceremony and reception. If your event size exceeds our indoor and covered seating capacity, we will work with you to secure a tent to accommodate your event. Additional rentals will be at the expense of the client.
Q: What is required to reserve a date?
A: A 50% non-refundable deposit is required with a signed contract to secure date and space reservation. The remaining rental balance is due 30 days prior to event. Wine package charges will be collected when guaranteed attendance count is provided 7 days in advance. A credit card number must be on file with the signed contract. Payments may be made via check if received prior to scheduled due date.
Q: Will I be responsible for sales tax or a service charge?
A: Yes, a sales tax rate 6.75% will be incurred on your final total. We do not charge a service fee. Staff gratuity is encouraged at your discretion.
Q: As 4.0 Cellars wine club member, do I get a discount on events?
A: Wine Club members will receive a 10% discount off rental fee. Discount is applied to second payment and membership must be in good standing.
Q: What is the cancellation policy?
A: Date of agreement to 31 days prior to event—50% of the rental fee (non-refundable deposit)
30 days or less prior to Event—100% of the total rental fee