Q: Are you a winery?
A: No, we are a tasting room that features wines from three Texas wineries: Brennan Vineyards, Lost Oak Winery and McPherson Cellars. We do have our own 4.0 labeled wines as well which are produced and bottled by our parent wineries.
Q: Can I bring in my own vendors?
A: 4.0 Cellars highly encourages use of vendors from our approved list. If serving food and drink at your event, we do require the use of a full service caterer to maintain quality and image consistency.
Q: Do you have a vineyard for photo opportunities?
A: We do have several rows of Black Spanish/Lenior planted onsite which can accommodate photo needs as well as beautifully manicured grounds and lovely oak trees for additional photo ops.
Q: What is the rain plan for outdoor ceremonies and events?
A: Should you have forecasted inclement weather on your event date, we will secure a tent for you. You may also consider moving your event to our tasting room with a modified setup, but this is only achievable for groups under 70 guests and is dependent on day of week. We will be expanding in 2018 with a new event space and have an estimated open date of Spring 2019.
Q: What do my guests do about parking?
A: Our self parking lot has 80 spaces. We can also handle overflow parking of 20 vehicles in our employee parking area and grass lawn (weather permitting). Several handicap parking spots are available.
Q: Is there a dressing area available?
A: Our spacious Board Room is reserved for a bridal changing area. Access is granted 3 hours prior to event, and personal items will need to be removed prior to reception start. We also encourage couples to secure cottages at our neighboring property, Vineyard Trail Cottages, for additional dressing area and over night accommodations.
Q: Am I required to have a coordinator?
A: No, our all inclusive package includes our in-house wedding coordinator to assist with ceremony rehearsal and day of execution. We do not allow outside coordination without advanced approval prior to contract signing.
Q: What are the rules regarding decorations? Can I hang items from the tree and/or decorate the pavilion?
A: You may arrange for your florist/rental company to decorate or hang items from the wedding tree and/or pavilion. Contracted personnel will need to provide all items needed to perform such services. All decorations must be removed from the premises by the customer or decorating contractor immediately following the event. Use of nails, tacks, duct tape, and adhesives is prohibited. Delivery and setup times need to be arranged through the Wedding & Event Manager.
Q: Do you allow candles?
A: All candles must be in holders or contained properly to prevent damage to table linens. Because we are primarily an outdoor venue, we highly encourage the use of battery operated candles as we are unable to control Mother Nature’s wind gusts.
Q: How late can my reception last?
A: Events are contracted for a 5 hour time limit. We do require that events event by midnight, with clean up and tear down the hour following.
Q: What items are allowed for Bride and Groom departure?
A: Real rose petals, lavender florets, birdseed, bubbles, wedding wands and bells are permitted.
Q: What is required to reserve a date?
A: A 50% non-refundable deposit is required with a signed contract to secure date and space reservation. The remaining rental balance is due 30 days prior to event. Wine package charges will be collected when guaranteed attendance count is provided 7 days in advance. A credit card number must be on file with the signed contract. Payments may be made via check if received prior to scheduled due date.
Q: Will I be responsible for sales tax or a service charge?
A: Yes, a sales tax rate 6.75% will be incurred on your final total. We do not charge a service fee.
Q: As 4.0 Cellars wine club member, do I get discount on events?
A: Wine Club members will receive a 10% discount off rental fee.
Q: What is the cancellation policy?
A: Date of agreement to 31 days prior to event—50% of the rental fee (non-refundable deposit)
30 days or less prior to Event—100% of the total rental fee